Kids & Family Event Ticketing: Create Magical Experiences

Collect child's full name, age/birthdate, parent/guardian names and contacts (cell, work, email), emergency backup contact, allergies and dietary restrictions, medical conditions, current medications, and special needs/accommodations. For overnight events or camps, also collect physician info and insurance details. Store this data securely.

Include photo/video consent checkboxes during registration asking parents if they allow: social media posting, professional event photography, promotional materials usage, and news media coverage. Make it opt-in, not opt-out. Track which kids have/haven't given permission. Photographers must check lists before posting photos of minors.

Yes, sibling pricing encourages larger family participation. Common structure: first child full price ($25), second child 50% off ($12.50), third+ child 75% off ($6.25) or free. Or offer family packages: 2 adults + 2 kids for $60 vs $80 individual. Makes events more accessible for families with multiple children.

Collect birthdates during registration and auto-assign age groups. Create separate activities for toddlers (2-4), young kids (5-7), older kids (8-10), and tweens (11-13). Clearly mark age restrictions for safety (bounce houses, crafts with small parts, etc.). Have backup activities if kids don't fit typical age abilities.

Collect detailed allergy information during registration including severity and EpiPen requirements. Flag severe allergies prominently. Communicate with parents about ingredients in food/snacks. Have dedicated allergen-free snack options. Train staff on EpiPen use. Keep allergy info easily accessible for medical emergencies. Some venues ban common allergens (nuts) entirely.

Kids get sick frequently, so have flexible policies. Common: full refund until 48 hours before, 50% refund 24-48 hours, no refund <24 hours. Or offer credit toward future events instead of cash refunds. For recurring programs, allow reasonable makeup sessions for illnesses. Balance flexibility with planning needs.

Include assumption of risk, liability release, photo consent, emergency medical treatment authorization, and supervision acknowledgment. For activities with injury risk (sports, climbing, etc.), add specific disclaimers. Parents must digitally sign as legal guardians. Keep waivers on file per your state's requirements (often 2-7 years). Consult a lawyer.

Clearly communicate times and procedures during registration. Collect authorized pickup persons list. Require ID check for pickup. Use check-in/check-out systems tracking arrival and departure times. For large events, use parent number tags matching child wristbands. Never release children to unauthorized persons, even if parent calls.

Yes, offer add-ons during registration: party favor bags ($10-15/child), event t-shirts in kids sizes, souvenir photo packages, character merchandise, or craft kit take-homes. This increases per-child revenue significantly and ensures you have right quantities. Parents appreciate one-stop shopping vs bringing their own.

Collect accommodation requests during registration (sensory sensitivities, mobility needs, behavioral support). Provide quiet spaces for sensory breaks. Ensure wheelchair accessibility. Train staff on inclusivity. Communicate clearly about event environment (loud music, flashing lights, etc.). Offer adapted activity versions. Many venues have specialized 'sensory-friendly' event times.

Offer both individual tickets ($20/person) and family packages ($60 for 2 adults + 2 kids, $10 each additional child). This works out cheaper for families of 3+ while capturing full value from couples/singles. Kids under 2 are typically free. Consider senior/grandparent discounts to encourage multi-generational attendance.

Collect parent cell numbers for all children. Use wristbands with parent contact info (name tags get removed). Designate clear lost child meeting points. Staff should be trained to keep found children at specific location and call parent. Consider number-matching system: parent gets #42, child wears #42 wristband. Never announce child's name over PA (safety concern).